Administrative Assistant II
Abbott is a global healthcare leader that helps people live more fully at all stages of life.
Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines.
Our 115,000 colleagues serve people in more than 160 countries.
Job Title Administrative Assistant II About AbbottAbbott is a global healthcare leader, creating breakthrough science to improve people's health.
We're always looking towards the future, anticipating changes in medical science and technology.
Working at AbbottAt Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life.
You'll also have access to:
Career development with an international company where you can grow the career you dream of.
Free medical coverage for employees via the Health Investment Plan (HIP) PPO An excellent retirement savings plan with high employer contribution Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit an affordable and convenient path to getting a bachelor's degree.
A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.
The Opportunity This position works on site out of our Santa Clara, CA site supporting the Divisional Vice President of Enterprise Accounts in Medical Devices.
In your role as the Administrative Assistant, you will provide administrative support and coordination to the Divisional Vice President of Enterprise Accounts by completing special assignments and projects as required to enable efficient operations within a Medical Division division.
This individual will interact with key internal and external stakeholders, so a high level of professionalism is required.
What You'll Work On Assists with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing and other administrative tasks as required.
Attend leadership meetings and take action notes.
Leads, organizes, and manages all details related to event planning for corporate onsite and offsite meetings.
Creates, edits and reviews, proofreads and manages complex documents, spreadsheets and presentations requiring aggregation of materials, inputs and comments from multiple stakeholders - demonstrated proficiency with MS Excel and PowerPoint is especially critical.
Submits invoices payment processing.
Sending monthly reviews and employee announcements for the Enterprise Accounts.
Provides general office support which may include, but are not limited to; mail distribution, answering telephones, filing, catering, ordering supplies, etc.
Prepares and updates reports, memoranda, and correspondence as required Applies a high attention to detail and creates a high degree of organization to ensure high quality work product and adherence to deadlines.
Must be very detail oriented, organized, self-motivated to follow through on requests (without requiring follow-up), and perform professionally under pressure and with limited direction.
Leads special projects as assigned.
Performs other related duties and responsibilities, on occasion, as assigned.
Timesheet/invoice submission for consulting services.
We're excited about you if you have:
Required Qualifications High School diploma or equivalent.
3
years of administrative experience.
Highly- skilled in providing administrative support to leaders at the top level of an organization.
Event management experience.
Proficient in the use of the Microsoft Office Suite products i.
e.
Outlook, Word, Excel, Visio, PowerPoint, Project SharePoint.
Proficient with managing and submitting Concur expense reports Proficient with scheduling and reserving travel (Domestic/International ) for the executives' travel needs via Concur.
Excellent interpersonal, written, and verbal communication skills.
Demonstrated ability to handle difficult situations and/or communications tactfully and professionally.
Ability to maintain confidential data Able to work with people at all levels of the organization.
Ability to handle multiple priorities and operate with a sense of urgency as required.
Preferred QualificationsBachelor's degree Apply Now Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan.
Free coverage applies in the next calendar year.
Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:
www.
abbottbenefits.
com Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life.
Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at www.
abbott.
com, on Facebook at www.
facebook.
com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.
The base pay for this position is $26.
93 - $53.
87 per hour.
In specific locations, the pay range may vary from the range posted.
Recommended Skills Communication Event Management Filing Freight Forwarding Leadership Medical Material Estimated Salary: $20 to $28 per hour based on qualifications.
Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines.
Our 115,000 colleagues serve people in more than 160 countries.
Job Title Administrative Assistant II About AbbottAbbott is a global healthcare leader, creating breakthrough science to improve people's health.
We're always looking towards the future, anticipating changes in medical science and technology.
Working at AbbottAt Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life.
You'll also have access to:
Career development with an international company where you can grow the career you dream of.
Free medical coverage for employees via the Health Investment Plan (HIP) PPO An excellent retirement savings plan with high employer contribution Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit an affordable and convenient path to getting a bachelor's degree.
A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.
The Opportunity This position works on site out of our Santa Clara, CA site supporting the Divisional Vice President of Enterprise Accounts in Medical Devices.
In your role as the Administrative Assistant, you will provide administrative support and coordination to the Divisional Vice President of Enterprise Accounts by completing special assignments and projects as required to enable efficient operations within a Medical Division division.
This individual will interact with key internal and external stakeholders, so a high level of professionalism is required.
What You'll Work On Assists with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing and other administrative tasks as required.
Attend leadership meetings and take action notes.
Leads, organizes, and manages all details related to event planning for corporate onsite and offsite meetings.
Creates, edits and reviews, proofreads and manages complex documents, spreadsheets and presentations requiring aggregation of materials, inputs and comments from multiple stakeholders - demonstrated proficiency with MS Excel and PowerPoint is especially critical.
Submits invoices payment processing.
Sending monthly reviews and employee announcements for the Enterprise Accounts.
Provides general office support which may include, but are not limited to; mail distribution, answering telephones, filing, catering, ordering supplies, etc.
Prepares and updates reports, memoranda, and correspondence as required Applies a high attention to detail and creates a high degree of organization to ensure high quality work product and adherence to deadlines.
Must be very detail oriented, organized, self-motivated to follow through on requests (without requiring follow-up), and perform professionally under pressure and with limited direction.
Leads special projects as assigned.
Performs other related duties and responsibilities, on occasion, as assigned.
Timesheet/invoice submission for consulting services.
We're excited about you if you have:
Required Qualifications High School diploma or equivalent.
3
years of administrative experience.
Highly- skilled in providing administrative support to leaders at the top level of an organization.
Event management experience.
Proficient in the use of the Microsoft Office Suite products i.
e.
Outlook, Word, Excel, Visio, PowerPoint, Project SharePoint.
Proficient with managing and submitting Concur expense reports Proficient with scheduling and reserving travel (Domestic/International ) for the executives' travel needs via Concur.
Excellent interpersonal, written, and verbal communication skills.
Demonstrated ability to handle difficult situations and/or communications tactfully and professionally.
Ability to maintain confidential data Able to work with people at all levels of the organization.
Ability to handle multiple priorities and operate with a sense of urgency as required.
Preferred QualificationsBachelor's degree Apply Now Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan.
Free coverage applies in the next calendar year.
Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:
www.
abbottbenefits.
com Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life.
Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at www.
abbott.
com, on Facebook at www.
facebook.
com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.
The base pay for this position is $26.
93 - $53.
87 per hour.
In specific locations, the pay range may vary from the range posted.
Recommended Skills Communication Event Management Filing Freight Forwarding Leadership Medical Material Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
